For F&B, retail and multi-outlet chains
A dozen outlets. One payroll batch.
Staff move between branches mid-month, each outlet needs its own labour cost, and head office still wants one consolidated set of statutory files. Pandahrms does all three in a single run.
The problem
Most systems make you run payroll outlet by outlet, then bolt the results together in a spreadsheet. That is slow, and it breaks the moment someone covers a shift at another branch. Meanwhile the finance team needs labour cost landing in the right outlet, not spread evenly across the group.
What it looks like in the run
Illustrative figures. The split follows the roster, including shifts covered at another branch.
Head office view, outlet-level truth
One consolidated batch
Every outlet runs together. No per-branch runs to merge afterwards, and one statutory submission at the end.
Outlet-level cost centres
Labour cost lands on the outlet that used the hours, so each branch P&L is real rather than apportioned.
Roster by outlet
Each branch keeps its own roster and shift patterns, and those rosters feed the same payroll engine.
Staff who cover other branches
A shift covered at another outlet is costed where it was worked, without a manual adjustment at month-end.
Clock-in that suits a shop floor
GPS mobile with geofencing so a clock-in only registers inside the branch, plus biometric terminals and RFID.
Consolidated statutory
EPF, SOCSO, EIS and PCB/MTD produced for the whole group in one submission, not stitched together.
Chains running payroll on Pandahrms
Malaysian-built since 2012 — trusted by F&B, retail, hospitality and cinema chains.
Questions buyers ask before signing
Can one employee work at more than one outlet in the same month?
Yes. The hours are costed to the outlet where they were worked, and the employee still receives a single payslip. You do not adjust anything by hand at month-end.
Do we get a labour cost figure per outlet?
Yes. Every outlet is a cost centre, so labour cost lands on the branch that used the hours instead of being spread across the group.
Do we still file statutory once, or once per outlet?
Once, for the whole company. Outlets are cost centres inside one payroll, not separate payrolls.
How do part-timers and casual shifts work?
They sit on the same roster and the same payroll run. Hours come from the clock-in, and the rate rules you set for casual shifts are applied in the same batch.
Can staff clock in from their own phone at the branch?
Yes, with GPS geofencing so a clock-in only registers inside that outlet. Spoofing detection catches fake-GPS apps, and you can still use a biometric terminal or RFID at the counter.
100% Compliance
EPF (KWSP), SOCSO (PERKESO), EIS, PCB/MTD, EA & CP forms and the HRDF levy — calculated to current Malaysian rules, with the upload files generated for KWSP, PERKESO ASSIST, LHDN e-PCB and your bank. When the rules change, we ship the update.
Bring us your busiest outlet month.
Free 35-minute demo. We run a sample batch across your outlets and show the cost split.
Other hard cases we run
